Effective Date: July 19, 2025

Cipher Keys (“we”, “us”, or “our”) values your privacy. This Privacy Policy explains how we collect, use, and protect your information when you join our waitlist or contact us through our website (https://cipherkeys.framer.wesbite), which is powered by Framer.

1. Data Controller and Data Processor

Cipher Keys is the data controller for your personal data collected via our waitlist and contact form. This means we determine the purposes and means of processing your information.

• Framer acts solely as a data processor, processing your data on our behalf and according to our instructions, to help us deliver and manage our website and waitlist.

• Gmail is our email provider, used to send and receive communications, including responding to Contact Us inquiries and managing waitlist updates.

• Mailmeteor is a Gmail mail merge add-on we use within Gmail to send personalized/bulk waitlist or announcement emails. Mailmeteor processes your email address and related information exclusively to help us deliver these communications through Gmail.

2. Information We Collect

Personal Data
When you interact with our website, we may collect personal data in the following ways:

a) Waitlist Registration:
If you join our waitlist, we collect:

• Your email address

• Whether your registration is for business or personal use

• Company details (such as company name) if registering for business

This information is used to manage your waitlist registration, communicate updates, and inform you about the launch of Cipher Keys.

b) Optional Contact Us Form:
At the bottom of our website, you may optionally choose to contact us by submitting the Contact Us form. If you do, we collect:

• Your name

• Your email address

• The message you send to us

We retain messages sent via the Contact Us form only as long as necessary to respond to your inquiry, or until you request deletion. If you do not use the Contact Us form, no data is collected for this purpose.

Non-Personal Data
We may collect non-personal information such as IP addresses and general usage data solely to monitor website performance and improve user experience.

3. Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we must have a lawful basis for processing your information:

• For waitlist registration, our lawful basis is your consent - you provide your details and agree to receive updates and communications from us, which may be sent using Mailmeteor.

• For the Contact Us form, processing is also based on your consent - you voluntarily provide your name, email, and message so that we can respond to your inquiry.

You may withdraw your consent at any time by contacting us at cipherkeysinfo@gmail.com or by using the unsubscribe option in our emails.

4. Use of Information

Personal Data:
We use the information you provide to:

• Confirm your place on the waitlist

• Send relevant updates about Cipher Keys (including via personalized or bulk emails through Gmail and Mailmeteor mail merge)

• Provide information tailored to your registration type (personal or business)

• Respond to inquiries you send via the optional Contact Us form

• Facilitate future communications and product offerings based on your needs

Non-Personal Data:
We use basic analytics to understand how users interact with our website and to optimize our platform.

5. Transparency About Integrations & Data Sharing

Transparency About Integrations:
We use three third-party services to process, store, and manage your information:

• Framer: Framer powers our website and helps us securely store your registration details and Contact Us queries (including email, company details, message, and business/personal use status).

• Gmail: We use Gmail as our email provider to send and receive communications, including responding to Contact Us inquiries and managing waitlist updates.

• Mailmeteor: We use Mailmeteor in conjunction with Gmail as a mail merge tool to send personalized or bulk waitlist and announcement emails. Your email address and relevant waitlist information are merged into Gmail emails using Mailmeteor, but Mailmeteor only accesses your data to deliver these campaigns and does not process it for any other purpose.

Purpose of Data Sharing:
Framer, Gmail, and Mailmeteor are used solely to help us manage the waitlist, respond to Contact Us inquiries, securely store your information, and facilitate personalized or bulk communications. This use supports the GDPR principle of purpose limitation.

We do not sell, rent, or share your personal data with any other third parties, except:

• To Framer (as our website and database provider), Gmail (as our email communications provider), and Mailmeteor (as our mail merge provider) acting as data processors necessary for operating Cipher Keys, managing the waitlist, and processing Contact Us form submissions.

• When required to comply with legal obligations or to protect the rights and safety of Cipher Keys or its users.

Mailmeteor processes recipient data only as instructed by us and in compliance with Gmail’s API and GDPR standards. 

6. Cookies and Similar Technologies

We do not use cookies or similar technologies to store information on your device. Our website does not place tracking, functional, or advertising cookies, and we do not collect cookie-based data about your usage. If this changes in the future, we will update this Privacy Policy and notify you as required by UK law.

7. Children’s Data

Cipher Keys does not knowingly collect or solicit personal data from children under the age of 13. If you are under 13, please do not join the waitlist or use the contact form. If we learn that we have collected personal data from a child under 13 without verified parental consent, we will delete that information as quickly as possible.

If you are aged 13 to 16, you should review this policy with your parent or guardian and obtain their consent before providing your personal data. We may take reasonable steps to verify that consent has been given or authorized by the holder of parental responsibility for users under 16, as required by UK GDPR.

If you believe a child under 13 has provided us with personal data, please contact us at cipherkeysinfo@gmail.com so we can take appropriate action.

8. Security

We take reasonable technical and organizational measures to protect your personal data from unauthorized access, misuse, or disclosure. Framer, Gmail, and Mailmeteor, as our data processors, also implement appropriate security measures in line with our instructions. However, no online system can guarantee absolute security.

9. User Rights

You may request access to, modification of, or deletion of your personal data by contacting us at cipherkeysinfo@gmail.com. You may also unsubscribe from waitlist communications at any time.

10. Data Retention

We retain your personal information:

• For as long as you remain on the waitlist

• As long as necessary to respond to your Contact Us inquiries

• Or until you request its deletion

If you choose to unsubscribe or request deletion, your data will be removed from our records promptly.

11. International Data Transfers

Your personal data collected through our website may be transferred to, stored, or processed in countries outside the United Kingdom, including the United States. This is necessary because our service providers - Framer (which powers our website and stores user information), Gmail (which manages our email communications), and Mailmeteor (which sends emails through Gmail) - may use global infrastructure and data centres located in multiple countries, including the US.

We ensure that any international transfer of your data complies with UK data protection laws. Transfers to countries outside the UK are made only where appropriate safeguards are in place, such as the International Data Transfer Agreement (IDTA) or Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner’s Office (ICO), to ensure your personal data remains protected. Emails sent via contact form or waitlist may be processed or stored on Google’s servers or via Mailmeteor’s integration, also subject to these safeguards.

If you have any questions about international transfers or the safeguards we use, please contact us at cipherkeysinfo@gmail.com.

12. Updates to Privacy Policy

We may update this Privacy Policy as Cipher Keys evolves. Material changes will be communicated via email or posted on our website.

13. Governing Law

This Privacy Policy is governed by the laws of the United Kingdom.

14. Contact Information

For any questions or requests regarding your data, please contact us at:
Email: cipherkeysinfo@gmail.com
Website: https://cipherkeys.framer.wesbite